How to get sponsorship & raise funds
How we collect & distribute the sponsorship money using Just Giving and Sponsorship Sheets:
All fundraising for your chosen charity, including JustGiving, must be done through the charity "Rotary Club of Romsey Test Trust Fund".
After the walk, all donations including GiftAid are paid to Rotary. This applies to donations via JustGiving and donations raised using sponsorship sheets. Where appropriate Rotary claims the Gift Aid. Please encourage your sponsors to tick the Gift Aid box if they are eligible to do so. This increases the funds you raise for your charity by 25% and applies equally to JustGiving and sponsorship sheets.
We then distribute to your chosen charities after deducting an amount for our own Rotary charitable activities.
In the case of funds collected with sponsorship sheets we deduct 25%.
However, if you use JustGiving we only deduct 20% leaving 80% for your charity
Experience has shown that JustGiving is by far the easiest & most effective method of fundraising. However, If you prefer to sign up sponsors face to face you can use paper sponsorship sheets.
Corporate Fundraising Schemes: There are special arrangement for Rotary approved Corporate/Charity Schemes where they use their own fundraising mechanism to raise funds directly for the charity. The Charity pay Rotary 20% of funds raised as a service charge for managing and running the walk. This 20% is used for Rotaries own Charitable Activities. Your Company/Charity will give you details of how to register for the walk and raise funds.
How much should you raise?
The volunteers of the Rotary Club of Romsey Test run the event to enable walkers to raise funds for their chosen charities and to allow our Rotary Club to raise funds for our own Rotary charitable activities. Note: The registration fee only covers the cost of running the event.
We suggest you aim for a minimum of £50 per walker - at the last WTW the walkers achieved an average of £100 each.
Using Just Giving
Setting up a JustGiving Page is Easy!
You can set up a JustGiving page for the event when registering for the Walk.
Simply click the JustGiving icon and follow the instructions.
If you are new to JustGiving, then click ‘sign up’ at the bottom of the JustGiving log-in screen and go through the instructions to first create an account and, then a fundraising page.
If you already have a JustGiving Account then simply log-in and follow the instructions to set up a fundraising page
After the fundraising page is created, you can personalise it by adding a profile picture, telling your story, etc. and setting up a text code for mobiles. Your story should refer to your chosen charity and team members.
Now send a link to your supporters and encourage them to donate. They can even donate using their mobile phones with a 6 digit code.
NB:Please be aware of a recent JustGiving issue with copying your page links - click here for details
JustGiving will send the donations including Gift Aid to Rotary for later distribution to your chosen charity.
If as we recommend you have created your JustGiving page before registering then please return to the Registration page to continue your registration process.
Otherwise, to help us correctly assign funds, please edit your ActiveNetworks Registration and copy your JustGiving link into the registration form.
REMEMBER the page you create must be for the benefit of the charity ‘Rotary Club of Romsey Test Trust Fund’ and for the ‘Walk the Test Way 2023’ event. (This is because all fundraising is done through the Rotary Club of Romsey Test Trust Fund for your charity.)
While we strongly recommend using Just Giving, if you prefer to sign up sponsors face to face, you can download and print a paper sponsorship form here:
Please encourage your sponsors who are tax payers to complete their postal address details and tick the "Gift Aid" box as this allows us to collect Gift Aid from HMRC that adds an extra 25% to their sponsorship at no cost either to the sponsor or yourself!
Sponsorship money can be submitted either by:
Bank Transfer to 'Co-operative Bank plc, account name 'WALK ACCOUNT', Sort Code 08-92-99, account number A/C 65802667'. Please ensure that you reference your Name and Walk Registration/Bib number(s). Note: We changed the name of our bank account earlier this year. If you have problems setting up the payee with the above, please try changing the account name to 'ROTARY CLUB OF ROMSEY TEST WALK-RM ACCOUNT'
Cheque Payable to The Rotary Club of Romsey Test Trust Fund by post to 'The Treasurer, Walk the Test Way, c/o Royal British Legion, Love Lane, Romsey, SO51 8DE0'. Please write your Name and Walk Registration Numbers on the back of cheque.
We will also accept payments when you check in on walk day.
You must enclose the original completed Sponsorship Form when you submit the money collected otherwise we cannot collect this extra 25% from the Government.
It would be helpful if you could also send an email to: email@example.com with the payment details.