Frequently Asked Questions

Below is a list of searchable Frequently Asked Questions in five categories. 

Frequently asked questions

Sponsorship

How long will it be before the charity receives their sponsorship money?


We are dependant on walkers sending in their sponsorship but plan to complete this by January, but send out interim payments in December.




Are we allowed to walk for a charity or charitable organisation that is not registered?


Yes - when registering just enter the name of the charity and their registration number if known. If in doubt email mail the registrar to check if this an acceptable organisation..




Does the charity I walk for have to be local?


No - you can nominate any charity or charitable organisation you choose.




Is there a minimum sponsorship I should raise?


No but suggest a target is £50.00.




How much sponsorship was raised for the 2019 walk?


The total raised last year was £85,000.00




Do I have to use JustGiving for my sponsorship?


We strongly recommend that participants raise using JustGiving as experience show they raise far more money than sponsorship sheets. See sponsorship page for instructions on how to do this. However, we do also provide Sponsorship Sheets downloads if you prefer to use these - see sponsorship page




Where can I get instructions on using JustGiving?


Click this link to sponsorship page




Why does sponsorship have to go to Rotary Club of Romsey Test?


So that we can amalgamate all sources for the same charity, claim and add Gift Aid and send to the charity quickly.




Why is there a deduction from the sponsorship I have raised?


The volunteers of the Rotary Club of Romsey Test run and marshal the event to enable walkers to raise funds for their chosen charities and to allow our Rotary Club to raise funds for our own Rotary charitable activities. NB: The registration fee only covers the cost of running the event. We distribute to your chosen charities after deducting an amount for our own Rotary charitable activities. In the case of funds collected with sponsorship sheets we deduct 25%. However, if you use JustGiving we only deduct 20% leaving 80% for your charity.




I will not be able to raise sponsorship - can I walk and make a donation instead?


Yes - but we would expect you to pay the registration fee and make at least the minimum donation of £50.00




Can I change from using JustGiving to collecting the money myself?


Yes - but please notify the Treasurer by email from contact form.




If I set up a JustGiving page, will my charity receive their share of the sponsorship?


Yes - we consolidate payments from all walkers both from JustGiving or other methods and send the total sponsorship raised after deducting the agreed 20% for Rotary charity work when JustGiving has been selected or 25% for other methods.




Where should I send the Sponsorship Sheets & Money ond Donations be sent?


Please pay sponsorship by cheque payable to Rotary Club of Romsey Test Trust Fund, to The Registrar, Walk the Test Way, PO Box TBA, Romsey, Hants SO51 1BP, or BACS to Co-Operative Bank plc, Sort code 08-92-99 account 65802667 - AND PLEASE NOT TO YOUR CHARITY!

Please also enclose send you orginal sponsorship sheet to the treasurer.

Fianlly it would be helpful if you email the treasurer about the payment.




If I have more than one sponsorship sheet can I send in one cheque to cover them all?


Yes. Please enclose a copy of the sponsorship sheets for the Treasurer to reclaim the Gift Aid.





Walk Day

Will I get a medal when I have completed my walk?


Yes - when you arrive at Romsey Memorial Park.




Can we take a dog on the walk?


Yes, but they must be kept on a short lead as the route will take you through livestock in some places. Dogs will be allowed on buses provided they are well behaved and kept off the seats.




Can you guarantee there will be no livestock on the walk route?


No, since the Test Way passes through farm fields.




Will there be free chocolate and water as in previous years?


Hopefully - it depends on the generosity of our supporters!




How do you know everyone is accounted for at the end of the walk?


Each walker is issued with white and yellow tags at the check in, the yellow tag is handed to the transport marshal, and the white tag is attached to your clothing with the tie provided, and is removed at the finish so we know everyone who started is accounted for.




How do I get to the start point of my chosen walk?


Transport is provided for each walk distance from the Crosfield Hall, Romsey.




As a group will we all be on the same coach?


We will do our best, but its not guaranteed.




How do we get back to the Crosfield Hall when we finish the walk?


Leave the Memorial Park through the main gates, turn right over the bridge, follow the road up to and through the arch at the top, in to the town Market Place.
Cross the Market Place and walk to the left of the Nat West Bank into the main shopping street (The Hundred). Continue for about 200m. Turn right into Stirling Walk (immediately before Nationwide Building Society). At the end of Stirling Walk continue in the same direction through the car parks and towards Broadwater Road. Cross Broadwater Road at the pedestrian crossing and the Crosfield Hall is immediately in front of you.




Is it possible to start the Walk at my chosen start point without checking in at Romsey and being bussed to the start point?


No - you must check in at the Crosfield Hall, Romsey for insurance purposes.




Is a more detailed map of the walk route available?


Yes, the Ordnance Survey Explorer Map sheet number 131 for Romsey, Andover and the Test Valley covers the entire route on a double sided map at a scale of 2.5 inches to the mile (1:25000).




Is the route signed and marshalled


There are signs and marshals along the entire length of the walk.




Is it possible to bring a child in a pushchair?


Yes, but remember there are stiles to be negotiated and you should ensure you have sufficient support to get over these, also, some stretches will be muddy and uneven.




Is it possible to just turn up on the day and register?


We would prefer not. Organising and ensuring the security of over 700 walkers makes this impractical. If extreme circumstances prevent registration on line, we will accept walkers on the day but they are expected to make a minumum donation of £50.





Before Registering

Can children participate?


Yes but under 18's must be registered by their parent or guardian. Under 16's should be accompanied by an Adult on the walk who is acceptable to their Parents or guardians.




Can I create and enter a team?


Yes - see the taking Part Tab and the Step by Step Instructions




Is it possible to just turn up on the day and register?


We would prefer not. Organising and ensuring the security of over 700 walkers makes this impractical. If extreme circumstances prevent registration on line, we will accept walkers on the day but they are expected to make a minumum donation of £50.




Is there a discount for families or those walking as a group?


Sorry No - the registration fee covers transport and insurance costs, but there is an Early Bird discounted registration fee.




In previous years walks there were 700 walkers, does that make the event crowded?


No because there are 5 distances to choose from, walkers are spread out, but you are likely to be walking in "company" which is fun!




Can wheelchairs be taken on the walk?


Regretably the route is not suitable for wheelchair use, in places encroaching vegetation makes the path narrow and only suitable for single file walking, in addition there are stiles; kissing gates; and narrow boardwalks over boggy ground.




Do I have to raise sponsorship for a Charity or Charitable Organisation?


The objective of the walk is to help charities raise funds while you enjoy the walk. Its a condition of the walk that you raise sponsorship. We recommend a minimum of £50.




Do I have to walk the Marathon 25.5 miles?


No there are five distances to choose from - see "About the Event" on the web site for details, you choose which distance you want to walk when you register.




Is it possible to bring a child in a pushchair?


Yes, but remember there are stiles to be negotiated and you should ensure you have sufficient support to get over these, also, some stretches will be muddy and uneven.




I am an adult walking with a child under 16 or a vulnerable adult. I am not raising sponsorship myself. Do I need to register for the Walk if the person I accompany does so.


Yes - otherwise you will not be included in the transport planning so will not have a place reserved on the bus which may be full. Registration fees cover transport costs, insurance and paramedic cover amongst other organisational costs.




Can we take a dog on the walk?


Yes, but they must be kept on a short lead as the route will take you through livestock in some places. Dogs will be allowed on buses provided they are well behaved and kept off the seats.




Why is there a registration fee?


The registration fees only cover the cost of the event i.e. bus hire, ambulance hire, advertsing, web system costs, etc. All volunteers are unpaid.




What happens if COVID impacts the event or walkers?


In the event that due to a COVID government related ruling the walk must be cancelled, or a walker must isolate due to a positive diagnosis, then affected participants will have the option to have their registration fees refunded or donated to their charity.





Registering Online

Whats 'Signing Terms & Conditions Waiver Link' on confirmation email for?


All walkers must agree the Active Networks and Walk the Test Way terms and conditions. If you registered online yourself you will have signed the two waivers - Active Networks and The Walk the Test Way Terms and Conditions. If you were registered by another person, they cannot sign the wavers on your behalf and you must do this yourself by clicking the link on your confirmation email. If you are the parent /guardian who registered an under 18, you will have signed the waiver when you registered them for the walk.




Whats 'Claiming Your Registration' link of the confirmation email for?


If you were registered by another walker/leader and, you want to edit the details of your own registration e.g. changing distance, then you need to click the link on your confirmation email to register yourself with Active Networks so you can then log in and make the changes.




Problems in entering data into Active Registration forms


If your problem is understanding what is needed in each of the fields then please see the Step By Step Guide (To be Added). A small number of users have experienced editing problems when entering data into Active forms. If you do have this problem, we suggest the following steps:

If you still have problems then please email the registrar and we will try to help.




Can I create and enter a team?


Yes - see the Taking Part Tab and the Step by Step Guide (To be Added)




How do I register?


Review Taking Part Tab to prepare and then read the Register Tab. Finally click the 'Register Now' button to transfer to the ACTIVE online registration system. Also please read the Step By Step Guide (To Be Added) before registering.




Can I join an existing team when registering?


Yes, you will be given the option during the registration process. See the Step By Step Guide (To Be Added)




Cookies and Active Network Systems


This http://www.walkthetestway.org.uk site does not collect personal information or use cookies.

However, it does transfer users to Active Networks system for registration who then collect the information. Cookies must be enabled for the Active Networks system to work properly.

Please see 'Privacy & Cookies' for more details.





Changes to Registration

One of our team has dropped out but we have a replacement - is that OK?


Yes – you can log into their Active Networks account and change the details. Alternatively, you can email the registrar with ther name and contact details of the substitute walker plus the name of the person who has dropped out.




Can I change the charity I am walking for?


Yes – you or your group leader can log into their Active Networks account and change the details. Alternatively email the registrar.




How do I log back into ActiveNetworks to edit my registration?


If you were registered by another walker/leader and, you want to edit the details of your own registration e.g. changing distance,then you first need to claim your registration. Just click the link on your confirmation email to register with ActiveNetworks so you can then log in and make the changes If you have already claimed your registration and have an account then simply click the Active.com link and log-in to your account.

  • Click Sign In in the upper right-hand corner
  • once signed in then Hover over your name in the upper right-hand corner to access the drop down menu - including 'My Events'.




If I an unable to attend the walk after paying my registration fee is it refundable?


No registration fees cover the fixed costs of the walk which cannot be reduced if walkers drop out after registration or the walk is cancelled due to weather, etc.. However, if government guidance on COVID changes and we have to cancel the walk, we will offer a refund or the option to pay the registration fees to your chosen charity.




Since registering I have changed my mind where I wish to start from - is this possible?


Probably, but transport for some distances gets full up. Check with the Registrar by email.




What happens if COVID impacts the event or walkers?


In the event that due to a COVID government related ruling the walk must be cancelled, or a walker must isolate due to a positive diagnosis, then affected participants will have the option to have their registration fees refunded or donated to their charity.





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